Remote
Hybrid
Sales Administrative Assistant
Sales Administrative Assistant
Amarillo, TXOn-site
Oil and Gas
About This Job
Description:
Position Summary:
The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and clerical duties.
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Key Responsibilities:
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Monthly PowerPoint Updates: Take data and drop it into a preformatted slide deck each month.
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Rubbertree Reports: Pull reports from Rubbertree, organize them in my OneDrive folder so they are ready when I need them.
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Trade Show & Event Support: Handle the admin side of events. That includes reaching out for quotes, coordinating with vendors, and working with customer admins to finalize details.
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LinkedIn Posting Support: Assist in creating posts using input from the VP of Sales and AI tools. No prior social media experience required, just help turn ideas from the VP into engaging content.
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Vendor Communication: Occasionally call/email/Teams a vendor or contact to get pricing or track something down quickly.
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Calendar Management: Keep the calendar up to date and help avoid double-booking
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Expense Reports: Help input monthly expense report submissions.
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Travel Planning: Book flights, hotels, rental cars, and organize itineraries.
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Maintain Sales Territories and Daily Sales reports
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Territory Changes as needed on invoices, sales orders, quotes, etc.
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Prepare agendas or talking points for internal meetings.
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Follow up with sales reps and branch managers on pending data and/or updates
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Coordinate team gifts, recognitions, or seasonal outreach
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Responsible for communicating, participating, and reviewing intercompany communications using Microsoft Teams via company computer, Honeywell, and/or app.
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Willingness to be flexible, including working overtime, on-call, and performing responsibilities not specifically identified in the job description and assuming new responsibilities for the betterment of Austin Hose.
Requirements:
Qualifications:
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High school diploma or equivalent; associate or bachelor’s degree preferred
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Proven experience as an administrative assistant or in a similar role
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Excellent written and verbal communication skills
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Strong organizational skills with the ability to multitask
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Attention to detail and problem-solving skills
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Ability to maintain confidentiality and exercise discretion