Austin Hose

Sales Administrative Assistant

Sales Administrative Assistant

Amarillo, TX

On-site

Oil and Gas

About This Job

Description:

Position Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role supports managers and employees through a variety of tasks related to organization, communication, and clerical duties.

________________________________________

Key Responsibilities:

•

Monthly PowerPoint Updates: Take data and drop it into a preformatted slide deck each month.

•

Rubbertree Reports: Pull reports from Rubbertree, organize them in my OneDrive folder so they are ready when I need them.

•

Trade Show & Event Support: Handle the admin side of events. That includes reaching out for quotes, coordinating with vendors, and working with customer admins to finalize details.

•

LinkedIn Posting Support: Assist in creating posts using input from the VP of Sales and AI tools. No prior social media experience required, just help turn ideas from the VP into engaging content.

•

Vendor Communication: Occasionally call/email/Teams a vendor or contact to get pricing or track something down quickly.

•

Calendar Management: Keep the calendar up to date and help avoid double-booking

•

Expense Reports: Help input monthly expense report submissions.

•

Travel Planning: Book flights, hotels, rental cars, and organize itineraries.

•

Maintain Sales Territories and Daily Sales reports

•

Territory Changes as needed on invoices, sales orders, quotes, etc.

•

Prepare agendas or talking points for internal meetings.

•

Follow up with sales reps and branch managers on pending data and/or updates

•

Coordinate team gifts, recognitions, or seasonal outreach

•

Responsible for communicating, participating, and reviewing intercompany communications using Microsoft Teams via company computer, Honeywell, and/or app.

•

Willingness to be flexible, including working overtime, on-call, and performing responsibilities not specifically identified in the job description and assuming new responsibilities for the betterment of Austin Hose.

Requirements:

Qualifications:

•

High school diploma or equivalent; associate or bachelor’s degree preferred

•

Proven experience as an administrative assistant or in a similar role

•

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

•

Excellent written and verbal communication skills

•

Strong organizational skills with the ability to multitask

•

Attention to detail and problem-solving skills

•

Ability to maintain confidentiality and exercise discretion

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